Holderness Library
Board of Trustees Meeting
November 15, 2006
Meeting Minutes
In Attendance:
Trustees: Sandy Ray, Larry Webster, Susan Beeson, Kay Hanson, Todd Elgin
Library Director: Suzanne Peoples
The minutes of the previous meeting were accepted as corrected.
Library Director’s Report
The library programs are going well. The Halloween Story Time and the book discussion group were well attended. Up coming programs include further book discussion groups, a Thanksgiving Story Time, and the Sew What needle work group. It has been proposed that the Sew What group knit squares for children’s blankets to be given to the Bridge House in Plymouth.
Nineteen people attended the Friends of the Holderness Library gathering on October 21st.
Financial Report
The trustee’s reviewed and approved the proposed 2007 capital budget.
The following changes will be made for accounting expediency: The library
will use Quicken for its financial computer software for 2007. A checking voucher system that is more user friendly will be used. The petty cash will be deposited in the bank. Suzanne will use a debit card to withdraw funds from this account.
A motion was made and accepted to close the petty cash account and open a debit card account.
A donation box will be established by the Friend’s of the Library for accepting overdue book fees and other donations. The library director will have a separate cash box set up for the collection of computer and copy use fees.
The library has a surplus account that needs to be properly dispensed of. Sandy Ray will contact the State Library on what policies for such a surplus exist. Town Manager, Walter Johnson has also been consulted on this matter. It is hoped that this surplus can be applied to the library’s building expansion project.
2007 Library Budget
The board reviewed and finalized the 2007 Library Budget. The cost of cleaning the library has risen to $37.50 per hour. That and the cost of electricity and heating oil have caused substantial increases to the budget. Kay will submit the final copy to the Holderness Select Board.
Other
A CD cleaning machine is needed for the Library. The Friends of the Library will be asked if they could purchase one.
Northway Bank has donated $1000 toward the library expansion project. The check will be turned over to the Friends of the Library and earmarked for the building expansion project. Todd will arrange for media coverage of this.
David Provan will be invited to the next board meeting. He will be asked for advice on capital expenses and the marketing of the building expansion project.
Next Meeting
The next meeting will be 1:30 PM, Monday, December 4, 2006, at the Holderness Library.
Respectfully submitted by,
Kay Hanson, Secretary for the Holderness Library Trustees
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