Holderness Library
Board of Trustees Meeting
December 18, 2007
Minutes
In attendance
Trustees: Kay Hanson, Larry Webster, Sandy Ray, Wendell Broom
Library Director: Suzanne Peoples
In absence
Trustee: Jean Swindell
The Minutes of the previous meeting were amended and accepted.
Budget Report
Book carts for the Children's Section have been ordered. The carts cost $2,228.81. This expense will be picked up by the Friends of the Library.
There is $1500 left to balance off the year's expenses. This is to be spent on the collection after the outstanding bills have been paid.
The budget report was accepted for audit.
Library Director's Report
The nested Russian dolls program was successful.
According to the computer records, fewer books were checked out this year than last year.
The copy machine is still not working. As there is money in the 2008 budget to replace it, we will not bother with the expense of trying to fix this machine. A new copy machine will be purchase as soon as possible in the new year.
Issues and Concerns
Sandy is concerned that the budget reports still need to be clarified.
Jean has expressed concern for her 3 month winter absences. The board issued a vote of confidence in Jean as a board member and will enlist her help from long distance as needed.
Barry Gaw's Presentation
Barry has new drawings for the library board to see. The building team and the trustee board will hold a joint meeting on January 14 at 8:30 AM to discuss the expansion project.
Annual Review
The annual review of the library director will be in January. The board will meet in closed session on Tuesday January 22 to discuss this review. The review will be presented to Suzanne at the next regular board meeting on January 28 starting at 8:30 AM. Wendell is working on a review form, working off the town's official evaluation form and using the job description already in place.
A new job description for the library director will be worked on in February.
Other
A letter will be written to the Meredith Village Savings Bank to inquire about the process of applying to them for a community grant.
New hours will need to be allotted for the library as the Library Director will be working a full time 40 hour week starting in January of 2008. So that library uses and times of use can be more easily tracked, Suzanne will use a spread sheet that divides the library day into 15 minute increments. On this sheet will be recorded the daily tally of patron use.
Suzanne said that she had not taken her vacation this year. She decided to start her vacation immediately and left the meeting.
The trustees went into a closed session for the remainder of the meeting.
Dates for future meetings:
" January 14, 2008, at 8:30 AM, a joint meeting with the building team and the board of trustees
" January 22, 2008 at 8:30 AM, a closed meeting to discuss library director annual review
" January 28, 2008, at 8:30 AM a regular board meeting
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