HOLDERNESS PLANNING BOARD
PO BOX 203
HOLDERNESS, NH 03245
Minutes: June 18, 2009
Members Present: Todd Elgin, Peter Francesco, Earl Hansen – Chair, David Horton, Ron Huntoon, Carl Lehner, Suzanne Peoples - Selectmen Liaison
Members not Present: Randy Currier and Bob Snelling
Staff Present: David Lorch – Planner
Others Present: Dick Stevens, Kelly Longley, Tony Randall, Melissa & David Lenin, Lori Downs& HO Lenentine, Peter Hendel, Karen & Steve Payne, Laura Mammarelli, Fred Allen
Call to Order: Mr. Hansen called the meeting to order at 6:30 P.M.
Roll Call: Mrs. Huff called the roll. Mr. Lehner was raised to voting status.
Approval of Minutes: Mr. Elgin moved, seconded by Mr. Huntoon, to approve the minutes of 5/21/09. Motion passed.
Informational Discussion:
Long Haul Farm: Mr. Hansen noted for the record that no decisions or action will be taken on the pending application. Mr. Lorch explained that a site plan was approved in 2004 but that since then the number of approved events has increased, necessitating an amended site plan. It was noted that there had been a review of the entrance and traffic flow in the original plan. Ms. Downs stated there would be no parking on Route 113. There was brief discussion of the type of concerts that would take place at the Farm. The applicants will provide further details and hours of operation for the formal application hearing to be held in July.
Levin: Mr. & Mrs. Levin explained that they were proposing establishing a second location for their business, Mad River Coffee House and Roastery, at 144 RT 175A. The first floor would house the business and the second floor would house two apartments. The parking area supports the proposed 23 seats for the coffee house. The roaster would operate ten hours per week. The building is hooked up to the sewer system and has a private well. An outside staircase would be constructed as the main entrance for the apartments, and the existing interior staircase would become the emergency exit. Questions from the Levins included clarification of expansion in the Flood Hazard Zone and the possible need for a Special Exception.
New Applications:
Case #2009-07: Karen Payne
Request for subdivision for property located at 356 Owl Brook Road in the rural residential zone, map 238 lot 7.
The public hearing was opened at 6:52 P.M. Mr. Randall presented the application explaining that the property is divided by the Holderness/Ashland town line. He has presented the application at an informational meeting with the Ashland Planning Board who will hold the formal hearing on July 1, 2009. The application being presented tonight is for the portion of the lot in Holderness. Mr. Randall explained that due to a deed restriction, a new lot cannot be less than five acres in its entirety between Holderness and Ashland. Residual lot #1 is 4.10 acres in Holderness and contains a dwelling and shed, and more than meets the 300’ frontage requirement. A 50’ right-of-way will provide access to new lot #2 comprised of 6.71 acres. There is an existing state approved septic system. Mr. Randall stated that a pumped
system could be established on the far side of the right-of-way, but indicated that it would probably be possible to replace the existing system should it fail.
There was no comment from the public. Mr. Hansen moved, seconded by Mr. Elgin, to accept the application as complete. Motion passed. The public hearing was closed at 7:03 P.M. Mr. Hansen moved, seconded by Mr. Lehner, to approve the application as presented. Motion passed.
Mr. Randall requested that the plats be signed at this time so he could present them at the Ashland public hearing; Mr. Hansen agreed. Mr. Lorch reported that Town Administrator Walter Johnson suggested that mylars approved and signed by the Planning Board be returned to the applicant for recording at the Registry. Mr. Hansen stated that the current policy of the town submitting plats for recording should be continued.
Case #2009-08: Holderness School
Request for site plan review for a child care center for property located at 133 Mt. Prospect Road in the general residential zone, map 225 lot 50.
The public hearing was opened at 7:11 P.M. Mr. Stevens and Mr. Hendel presented the application for the proposed child care center. They explained that Chief Patridge had approved parking along one side of the road for the several evening events that may require additional parking. A shuttle service from Holderness School will be provided for events being held in the winter requiring additional parking. The child care center will operate from late August to June, 7:30 AM to 3:30 PM. A letter from David Ames certifies that the existing septic system is sufficient for the child care operation. Mr. Stevens clarified that based on the state approval for up to 33 children, Chief Mardin revised her prior approval from 20 children to 28 children. Documentation was provided for the record. Ms. Langley stated that the current
ratio of Holderness School families interested in the child care center vs the community is approximately 50%.
There were no comments from the public. Mr. Hansen moved, seconded by Mr. Horton, to accept the application as complete and grant the 24 requested waivers. Motion passed. The public hearing was closed at 7:17 PM. Mr. Hansen moved, seconded by Mr. Elgin, to approve the application for a child care center for up to twenty-eight (28) children/students. During discussion, Mr. Horton questioned whether there should be mention of the proposed Montessori School in the motion. Mr. Hansen stated the application was for a child care center. Motion passed.
Other Business
1. Pemi Fish & Game Club: Mr. Allen was present to explain the proposed plan to construct a pavilion 18’ high by 27’ in diameter. It would have a double pitched metal roof and house several picnic tables and grills. There will be no water or toilet facilities in the pavilion. The parking area contains three spaces. Mr. Hansen noted that there appeared to be no change of use or expansion of an existing use. Mr. Hansen moved, seconded by Mr. Huntoon, that the proposed construction does not require a site plan approval. Motion passed. Mr. Allen was informed that a building permit would be required for the pavilion.
2. Proposed Dark Skies Ordinance: It was clarified that this proposal would be an amendment to the zoning ordinance and would be placed on the March 2010 town warrant. The Board reviewed the ordinance, and made numerous changes. It was agreed that the Local Government Center would be contacted to determine the legality of requiring compliance for existing lighting after a five year “grandfathered” time period. Mr. Lorch will make the proposed changes to the ordinance for review at the next meeting.
3. Review of legal correspondence: The meeting was recessed at 8:24 PM to discuss correspondence from Bernie Waugh, Esq. The meeting was reconvened at 8:34 PM.
4. Mr. Lorch reported the following: (a) Holderness Harbor will be submitting a site plan for change of use for the July meeting; (b) Summer Town meeting will be August 1, 2009; and (c) Mr. Lorch provided copies of a presentation summary by PSU for building in the floodplain.
Adjournment: There being no further business, the meeting was adjourned at 8:35 P.M.
Respectfully Submitted,
Wendy J. Huff
Secretary
Minutes Approved: July 16, 2009
Corrections: none
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