HOLDERNESS PLANNING BOARD
PO BOX 203
HOLDERNESS, NH 03245
Minutes: July 16, 2009
Members Present: Todd Elgin, Peter Francesco, Earl Hansen – Chair, , Ron Huntoon, Suzanne Peoples - Selectmen Liaison, and Bob Snelling
Members not Present: Randy Currier, David Horton, and Carl Lehner
Staff Present: David Lorch – Planner
Others Present: Greg and Terry Baker, Lorrie Downs, and Halston Lenentine Jr.
Call to Order: Mr. Hansen called the meeting to order at 6:33 P.M.
Roll Call: Chairman Hansen called the roll.
Approval of Minutes: Mr. Elgin moved, seconded by Mr. Huntoon, to approve the minutes of 6/18/09 meeting without change. Motion passed.
New Applications:
Case #2009-09: Halston O Lenentine Jr Trust (Long Haul Farm)
Request for site plan review for an increase in the number of special events for property located at 245 NH Route 113 in the general residential zone, map 236 lot 41.
Mr. Snelling moved, seconded by Ms. Peoples, to accept the application as complete. Motion passed. The public hearing was opened at 6:41 P.M. The Board discussed the following subjects regarding the site plan: drainage, storm water management, soil erosion, and the steepness of the driveway. The Board inquired about the capacity of the septic system in relation to the increase in events planned and the size of the crowds anticipated. Lorrie Downs explained to the Board how the crowds were handled and the available parking capacity at the site. She explained traffic flow at the end of events was not a problem.
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The Board expressed a concern over the lack of detail of the submitted site plan. They explained that the next time Long Haul is required to submit a site plan as a result of proposed changes to lot, that the Board expects a more detailed plan drawn to scale. All the waivers requested with the application were approved by the Board except $200.00 required for the site plan application.
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There was no comment from the public. The public hearing was closed at 7:33 P.M.
Mr. Hansen moved, seconded by Mr. Snelling, to approve the application as presented with the following conditions:
- Attendance will be limited to a maximum of 250 people at any event, with an additional maximum of 15 employees,
- Long Haul Farm will host no more than 122 activities or programs annually,
- That any more activities will require either a “Special Events Permit” or a return to the Planning Board for an amended site plan approval,
- Those changes to the site will be limited to a stage for performances and a Barbeque hut, both of which will require a building permit,
- The next site plan will be drawn to scale,
- The Police and Fire departments will be given a schedule of events at least one month in advance,
- The Police or Fire may require changes to this approval should conditions warrant,
- This approval is for an ‘amendment’ to a Site Plan approval dated March 2004,
- This approval includes all conditions stipulated in the original application and this amendment such as, but not limited to, No parking on Rt. 113, and no activities extending beyond 11 PM. ~~~Motion passed.
- Case #2009-10: Holderness Harbor, LLC (dba Asquam Marina)
- Request for site plan review for expansion of a commercial use for property located at 879 NH Route 3 in the commercial zone, map 101 lot 32. Mr. Francesco recused himself from the Board at this time.
- The public hearing was opened at 7:40 P.M. Mr. Hansen moved, seconded by Mr. Elgin, to accept the application as complete.
Greg Baker spoke for Ed Shields owner, describing the site plan and what changes had taken place. In the winter of 2007-2008 heavy snow collapsed the roof of the main building. In rebuilding the roof, the owner decided to complete the second floor and add a diner. Mr. Baker showed the Board two (2) site plans. He also explained that the second floor would be used as a function room with a capacity of 50 people. Only two (2) activities have been scheduled for the room for this year. The Board discussed the over-all changes in use for the site. They inquired about the parking availability and reviewed the letter from Mr. Holland explaining the original intent of the septic system. This information should be shown on the margin of the site plan. The revised site plan should indicate the existing Right of
Way. The applicant should submit in writing a request to waive the list of information usually required for a complete site plan.
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Since the information submitted was illustrated on two different site plans, the Board felt it could not approve the amended site plan as submitted.
Mr. Hanson moved and Todd Elgin second to continue the public hearing ~until the next Planning Board meeting to be held in the Town Hall at 6:30 pm on August 20th. The applicant was instructed to combine both plans into a single site plan and to submit a complete septic assessment as part of the site plan application.
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Other Business
Mr. Francesco rejoined the Board.
Proposed Dark Skies Ordinance: The Board made further changes to the proposed ordinance. Todd explained the legal feedback he received regarding the grandfather clause. ~The Board will review the State legislation on Dark Skies once it is adopted to consider the final wording of their definitions. The Holderness draft ordinance should be finalized by December.
Planner’s Report
a) ~~~~David explained the Selectman have accepted a zoning enforcement policy to be applied in situations where compliance has not been forth coming. The Board asked for a copy of the policy.
b) ~~~~Annual Summer meeting. Earl said he would attend.
Adjournment: There being no further business, the meeting was adjourned at 8:35 P.M.
Respectfully Submitted,
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David Lorch
Planner
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Minutes Approved: August 20, 2009
Corrections: none
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