HOLDERNESS PLANNING BOARD
PO BOX 203
HOLDERNESS, NH 03245
Minutes: August 20, 2009
Members Present: Todd Elgin, Earl Hansen – Chair, Ron Huntoon, Suzanne Peoples - Selectmen Liaison, and Bob Snelling
Members not Present: Randy Currier, Peter Francesco, David Horton, and Carl Lehner
Staff Present: David Lorch – Planner
Others Present: Willis Holland and Kent Smith – Holderness Harbor LLC
Call to Order: Mr. Hansen called the meeting to order at 6:30 P.M.
Roll Call: Mrs. Huff called the roll.
Approval of Minutes: Mr. Snelling moved, seconded by Mrs. Peoples, to approve the minutes of 7/16/09. Motion passed.
New Applications:
Case #2009-11: Dennis Hiller
Request for site plan review for operation of a dental office and rental property for property owned by MVSB and located at 144 NH Route 175A in the general residential zone, flood hazard district, map 225 lot 43
Mr. Lorch reported that the applicant has withdrawn his application due to a denial by the Zoning Board of Adjustment for a variance request. The applicant has requested a refund of the $200 application fee. Mr. Hansen stated the fees are recommended by the Planning Board to the Board of Selectmen and that it was his opinion that the Planning Board didn’t have the authority to authorize the refund. Mr. Hansen moved, seconded by Mr. Snelling, to recommend to the Board of Selectmen that the $200 fee for site plan review be refunded to Dr. Hiller. Motion passed.
Continued Applications:
Case #2009-10: Holderness Harbor, LLC (dba Asquam Marina)
Request for site plan review for expansion of a commercial use for property located at 879 NH Route 3 in the commercial zone, map 101 lot 32
The application was continued from the July meeting; the hearing was re-opened at 6:32 P.M. Mr. Holland explained that he and Mr. Smith were representing Ed Shields, the owner of the property. He had been informed that the plans submitted at the July meeting needed to be consolidated into one formal plan and that information regarding the septic system needed to be provided. Mr. Holland stated that he contacted septic designer Bruce Barnard for a review of the existing septic system; Mr. Barnard feels the existing system is insufficient for the proposed use. A new system will be designed to meet all state requirements for seating for 60 people and the existing building housing two apartments, and will be installed prior to opening next spring. The applicant requested that the business be allowed to continue to operate
subject to submission of all required documents and information to the Planning Board.
It was clarified that the business is seasonal, operating from May 1 – Columbus Day. Mr. Hansen stated that clarification of the right-of-way to the property needed to be made on the plat. He also stated he felt inclined to allow the restaurant to continue in operation until November 1, subject to submitting all required information prior to opening next spring. Mr. Snelling felt that the Planning Board needed to review and make a decision on the submitted plan prior to next spring. Mr. Lorch stated that the applicant has been in violation of the zoning ordinance since March, and that enforcement was the responsibility of the Board of Selectmen. Mr. Hansen moved, seconded by Mr. Snelling, to continue the public hearing to October 15, 2009 at 7:00 P.M. During discussion, it was noted that the application had
been accepted as complete prior to opening the public hearing at the July meeting and that continuance to October would require a waiver from the applicant of the 65 day decision requirement. Mr. Holland, representing the applicant, waived the 65 day requirement. Motion passed. The public hearing was closed at 6:50 P.M.
Other Business
1. Mr. Hansen provided historical information on the Holderness Municipal Sewer to Mr. Snelling for review by the subcommittee.
2. Summer Town Meeting review: Mr. Hansen felt that it was well attended and that Mr. Johnson made a thorough presentation.
3. Zoning Ordinance amendments: Mr. Lorch reported that he will present suggested changes, mostly clarifications, for review by the Board at the next meeting.
4. Outdoor Lighting Ordinance: Mr. Elgin stated that the draft will be reviewed for compliance with the state ordinance and be presented for review at the next meeting.
Planner’s Report
Mr. Lorch noted the Zoning Violation guidelines had been distributed for informational review only. He advised the members that the fall Planning and Zoning Conference and Local Government Center Law Lecture Series were scheduled and encouraged members to attend.
Adjournment: There being no further business, the meeting was adjourned at 7:14 P.M.
Respectfully Submitted,
Wendy J. Huff
Secretary
Minutes Approved: September 17, 2009
Corrections: none
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