HOLDERNESS PLANNING BOARD
PO BOX 203
HOLDERNESS, NH 03245
Minutes: October 15, 2009
Members Present: Todd Elgin, Peter Francesco, Earl Hansen – Chair, Woodie Laverack - Selectmen Liaison, and Bob Snelling
Members not Present: Randy Currier, Ron Huntoon, Carl Lehner, and Suzanne Peoples
Staff Present: David Lorch – Planner
Others Present: Willis Holland, Ed Shields, Kent Smith, Chris Swanson, David Moore
Call to Order: Mr. Hansen called the meeting to order at 6:30 P.M.
Roll Call: Mrs. Huff called the roll. It was noted that Mr. Horton has submitted his resignation from the Board. The Legislature has passed new law that will allow the Chair of Land Use Boards to make temporary appointments to vacant positions until the governing body makes a permanent appointment.
Approval of Minutes: Mr. Snelling moved, seconded by Mr. Elgin, to approve the minutes of 9/17/09. Motion passed.
Continued Applications:
Case #2009-10: Holderness Harbor, LLC
Request for site plan review for expansion of a commercial use for property located at 879 NH Route 3 in the commercial zone, map 101 lot 32
Mr. Francesco recused himself and sat in the audience.
The public hearing was re-opened at 6:32 P.M. Mr. Holland and Mr. Shields presented an updated survey plat and a septic design. The survey plat includes all requested information regarding the right-of-way to the rear lot and a parking area designed for fifty spaces. Mr. Shields also submitted copies of deeds of the abutting properties denoting the right-of-way, which will be signed and recorded at the Registry. The septic design has not yet been submitted to the NH Department of Environmental Services, but is designed for 1710 gallons per day to meet the use of the office space, marina, function room, café, and apartments on an abutting property which shares the septic system. The function room has a 50 seat capacity per Fire Chief Mardin. There being no public comment, the public hearing was closed at 6:45 P.M.
Mr. Hansen moved, seconded by Mr. Snelling, to approve the site plan subject to the following: (1) Approval of the septic design by the NH Department of Environmental Services; (2) inclusion on the survey plat of the book and page from the warranty deed which includes the easement for access and use of the septic system for the abutting property; and (3) inclusion on the plat of a signature block for the town approval. During discussion, it was noted that the café and function room could not operate until an approved septic system had been constructed. It was further clarified that approval of the site plan would enable the applicant to obtain a valid permit for the construction of the building with the additions of the café and the function room. Motion passed.
Mr. Francesco rejoined the Board.
New Applications:
Case #2009-13: CN Donuts LLC, Chris Swanson owner
Request for site plan review and approval for property located at 144 NH Route 175A, map 225, lot 43, Floodplain District. The applicant is proposing to use this building as a business office.
The public hearing was opened at 6:55 P.M. Mr. Swanson provided a copy of a recent Zoning Board of Adjustment decision allowing office use for this property. Mr. Swanson is proposing to use the second floor for office space for his use and is looking for a renter for the first floor space. He indicated his understanding that he would need ZBA approval for a use other than office space. Mr. Swanson noted that he plans no changes to the exterior of the building, although he would like to install a handicapped ramp to the existing door on the river side, which is three feet above the ground with no steps. Mr. Lorch noted the ZBA’s decision to deny any increase of the footprint. There being no further discussion, the public hearing was closed at 7:00 P.M.
Mr. Hansen moved, seconded by Mr. Snelling, to approve the site plan for commercial use of the property as office space subject to Zoning Board of Adjustment approval for any future exterior additions or improvements to the building, particularly in regard to life safety issues. During discussion Mr. Francesco noted that the motion obligates the applicant to go to the ZBA, when only a building permit may be needed. Mr. Snelling felt that the ZBA concern was any expansion of the building. Motion passed.
Pre-application of a proposed cluster subdivision condominium on Long Island by Thomas Coolidge represented by Holden Engineering: The parties were not present and the matter was deferred until requested.
Other Business
1. Signature for final mylars for Squam Lakeside Farm Campground. Mr. Moore stated that the final documents have been completed and that the Association Documents have been approved by the Attorney General’s office. The Board reviewed the 4/6/09 meeting minutes noting required changes and additions to the plats. The plats appear to be in order and will be signed by the Board.
2. Signature for the Yerkes subdivision: Mr. Lorch noted that the mylar and plat copies are available for signing.
3. The resignation of David Horton leaves the secretary position for the Board vacant. Mr. Elgin volunteered. Mr. Hansen moved, seconded by Mr. Snelling, to approve Mr. Elgin as Board secretary. Motion passed. Mr. Hansen asked the Board to consider names for a new member.
4. Groundwater Protection Ordinance: The draft ordinance, prepared by a LRPC representative, Mr. Hansen, and Mr. Lorch, was reviewed. A wellhead protection area is a public water system serving more than 15 people and several are delineated on the district map. Several changes were made to the document and questions regarding some exclusions will be researched by Mr. Lorch and Mr. Snelling. It was agreed to hold a first public hearing on the ordinance at the November 16 meeting.
5. Other zoning items: It was agreed to include the proposed Dark Skies ordinance in the November public hearing. There was general discussion regarding waiving of Board fees, which all felt was not in the Board’s jurisdiction, but could be recommended to the Selectmen. Other proposed ordinance amendments will be reviewed by Mr. Hansen and Mr. Lorch and presented at the November meeting. Delineation and regulation of vernal pools will not be included unless specific wording is received from the Conservation Commission.
Planner’s Report
Mr. Hansen noted that budget proposals are due to the Town Administrator. Mr. Lorch asked if any members had specific projects they would like him to include as part of his job and which might impact the budget. Mr. Snelling suggested a “build-out” plan. It was also agreed that $250 should be included in the budget for the Pemi River Local Advisory Committee.
Mr. Lorch stated that meetings will be held at the Safety Building starting December.
Adjournment: There being no further business, the meeting was adjourned at 8:25 P.M.
Respectfully Submitted,
Wendy J. Huff
Secretary
Minutes Approved: November 19, 2009
Corrections:
Mr. Hansen requested the following changes to these minutes: The reference to closing the public hearing for Case 2009-10 and Case 2009-13 be shown following Deliberation and Vote.
| 
