Holderness Recreation Board Meeting
February 28, 2005
Board Members Present: Wendy Werner, Director, Tom Stepp (chair), Sam Laverack (Selectman ) Biff Sutcliffe (secretary), Peter Durnan, Jay Fogarty, Janis Messier Wendy
Mersch, Marty Riehs
1.) Secretary’s Report:
Minutes of 17, January 2005 were accepted
2.) Budget Reports (2004):
Recreation:
The final figures for 2004 show that the actual cost to the Town was
$11,016 or only 71.9% of the budgeted cost.
Beach:
The 2004 accounting shows a net cost to the Town of $263 or 96.3% of
budgeted amount of $7,025
3.) New State regulations for Town Beach
Tom bought to our attention that the State of New Hampshire has a new set of regulations and permitting processes for Town Beach swim areas. These regulations involve the swim line, buoys and swim rafts. Tom and Biff had done some work on this in 2001 when the question of permitting was originally brought up. Biff will get the permitting process started and Tom will draw up the “plans” of the beach and swim area based on the data he collected with surveying instruments back in 2001.
4) Current Programs:
Quilting was given the go-ahead with only 2 participants with the hope that some exposure and history will generate some more interest for the furture.
Early Bird Aerobics is still going.
Archery has been rescheduled and will be running.
Skating – both hockey and recreational skating have been fairly well attended and it appears that this year the program will pay for itself.
5) Day Camp:
Wendy had started the re-hire process for both Beach Attendants and Day Camp Staff. She has sent letters to last year’s staff with the aim of having responses back by now. She will follow-up with phone calls. Wendy is also ready to advertise for positions in the next few weeks.
Wendy raised the question of the Day Camp activity fee and if it really did cover the costs of running off-site trips. The discussion led to the decision that we would try to keep the price the same as last year $33/two week session and that we would re-evaluate it at the close of the season.
6.) Correspondences
Wendy read a letter from a new company that has started up that will act as a credit card service of collecting fees for Recreation activities. After a short discussion is was decided that we just don’t have the volume of transactions that would warrant such a service.
The HCS PTA sent a thank you to the Recreation Board regarding the donation of two one-week camperships that we gave to the PTA auction.
The HCS 8th grade class requested a donation from us to support their class trip fund raising activities. The Board decided to donate one one-week campership and a certificate to the “Growing Organically” set of three clinics at the Longhaul Farm.
6) NEXT MEETING: Tuesday, April 12 at 7:00 PM
Respectfully submitted,
George D. Sutcliffe, Jr. (secretary)
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