MINUTES
HOLDERNESS BOARD OF SELECTMEN
MEETING
May 23, 2005
CALL TO ORDER: The meeting was called to order at 6:05 PM.
PAYROLL AND PAYABLES: The Selectmen reviewed and signed payroll and payables.
The public meeting was moved upstairs to the meeting hall at 6:45PM.
PRESENT: Chairman Peter Francesco, Vice-Chairman Sam Laverack, Selectmen Barbara Currier, Peter Webster, and Suzanne Peoples, Interim Town Administrator Peter Russell and Municipal Secretary Dee Canavan
MINUTES: The minutes of May 16 were approved as written. 5-0 in favor.
TOWN ADMINISTRATOR SEARCH COMMITTEE UPDATE: Mr. Webster reported five more resumes had been received and will be forwarded to committee members to be reviewed at the Thursday, May 26th Search Committee meeting at 6:30PM.
TOWN ROAD MAP UPDATE: Interim Town Administrator Peter Russell reported he is in contact with Lakes Region Planning Commission to facilitate producing a town road map. LRPC is just completing the update of all the 911 road name changes in Holderness and will develop a proposal to produce the map. Mr. Russell stated he will update the Board as more information becomes available.
DISCUSSION ON DEVELOPMENT OF CABLE STUDIO PARTNERSHIP: Mr. Russell asked for suggestions for a volunteer to tape community events, in particular the upcoming Memorial Day parade. After discussion, Mrs. People said she would ask Amanda Loud.
TRANSPORTATION ENHANCEMENT APPLICATION: After discussion with the Police Dept. and Public Works Dept., the consensus of the Board was for no action be taken at this time.
HOLDERNESS 2000: Mr. Bill Webb and Mr. John Jurczynski discussed a proposal to transfer ownership of the Town Common identified at Map 102-6 from Holderness 2000 to the Town of Holderness. Mr. Webb stated the original intent of Holderness 2000 was to secure the funding, through donations, to purchase the property and develop it for public use. The parcel contains 1.32 acres with 240 feet of shoreline on the channel with deeded rights to a community septic system. It has the gazebo and 15 parking spaces. Mr. Webb stated Holderness 2000 never intended to be a long term custodian of the property. The only stipulation Holderness 2000 would insist upon is that the property remain green space and open for public use. After discussion the Board decided, weather
permitting, to open the Board of Selectmen’s meeting, Monday June 6th at 6:00 PM at the Holderness 2000 parcel to walk the property and to also walk the Bridge Cemetery property. The meeting will reconvene at the Town Hall after the walk through.
ACCOUNTING SOFTWARE UPGRADE: Mr. Russell reviewed accounting software (Peachtree) upgrades requested by bookkeeper Nick DeRuvo. After discussion it was the unanimous consensus of the Board to move forward to purchase of the upgraded software prior to June 1, 2005 which would save $100 on the purchase price.
VILLAGE SIDEWALK PROJECT UPDATE; Mr. Webster reported a proposal has been made to elevate the sidewalk along the retaining wall and install a picket fence on top of the wall. He will contact Horizon Engineering to prepare an elevation drawing to see what the sidewalk and retaining wall will look like. He will also request additional information on an invoice received for services rendered.
POLICE DEPT. REPORT: The Board of Selectmen signed purchase orders brought forward by Chief Patridge in the amount of $2,850 to Information Management Corp. for technical support for the department’s software and in the amount of $100 to NH Association of Chiefs of Police for annual dues. The Chief reported Officer David Bourne donated a light bar, valued at approximately $800, for the Ford Expedition. The Board asked Mr. Russell to draft a letter, suitable for an IRS deduction, thanking Officer Bourne for his donation. He also reported the construction is complete on the impound yard with all materials being donated or salvaged.
HIGHWAY DEPT. REPORT: The Board of Selectmen signed a purchase order for culvert pipe, not to exceed the amount of $2,400. Mr. Furmanick asked if Mrs. Bartholomew had decided if the Town is to install the standpipe in the beaver pond on Coxboro Road. Mr. Francesco said he will contact Mrs. Bartholomew this week. He also reported the department can not proceed with ditching the roads until the ditches are dry.
CEMETERY SEXTON: After discussion Mr. Laverack moved, Mrs. Currier seconded, and the vote was unanimous to pay Ms. Buttrick $10. per hour for the position of Cemetery Sexton and for the position of part time Transfer Station Attendant, with a 90 day probationary period. Ms Buttrick will obtain certification as a Level II Solid Waste Facility Operator.
PERSONNEL POLICY: Mr. Webster reported Town Attorney Walter Mitchell advised no major changes to the Personnel Policy. Some of the language will be revised to eliminate duplication and Attorney Mitchell’s office will contact bookkeeper Nick DeRuvo for clarification on overtime policy.
SIGNATURE FILE: After review it was moved, seconded and voted to sign the following items. 5-0 in favor.
· Lane Road Betterment Assessment Warrant in the amount of $8,757.
· Report of Cut Certification Worksheets and Warrant for Timber Tax Levy
a. Webster Land Corp., Map 208-1, in the amount of $758.01
b. Burleigh Land Limited Partnership, Map 204-1 in the amount of $1,430.15
c. Loon Rock Harris Trust, Map 231-4 & 6, in the amount of $1,618.82
ADJOURNMENT: Mr. Webster moved, Mrs. Peoples seconded and the vote was unanimous to adjourn at 7:30PM.
Respectfully submitted,
Dee Canavan, Municipal Secretary
Town of Holderness
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