MINUTES
HOLDERNESS BOARD OF SELECTMEN
MEETING
June 6, 2005
CALL TO ORDER: The meeting was called to order at 6:05 PM.
LOCATION: The meeting was called to order at the Town Common, Map 102-6, for a site walk and discussion on the proposal by Holderness 2000 to gift the property to the Town of Holderness.
PRESENT: Chairman Peter Francesco, Vice-Chairman Sam Laverack, Selectmen Barbara Currier, Peter Webster, and Suzanne Peoples, and Interim Town Administrator Peter Russell.
The public meeting reconvened at Town Hall at 6:45PM.
MINUTES: The minutes of May 23, 2005 were approved as written. 5-0 in favor.
DISCUSSION ON HOLDERNESS 2000’S PROPOSAL TO GIFT THE TOWN COMMON TO THE TOWN OF HOLDERNESS: The discussion focused on the questions the Board needs to address before deciding whether or not to support a warrant article to accept the property. What does the Town plan to do with the property? Does the Town have any liability in regards to the community septic system? Does the Town want the Town Common controlled by another entity? Also discussed, at the present time the Town does not own any access to the Lake. Interim Town Administrator Peter Russell was asked to forward the deed to the property to Town Council for review of liabilities and to contact Bill Webb of Holderness 2000 to discuss if the property is a part of any other agreements not detailed in the deed.
ED FORD: Mr. Ford reported a dying oak tree in front of his house, in the Town right of way, is losing branches. Road Agent Peter Furmanick was asked to inspect the tree.
TOWN ADMINISTRATOR SEARCH UPDATE: Mr. Webster reported 32 resumes had been submitted for the Town Administrator’s position. The Search Committee interviewed 7 candidates by telephone and has scheduled 4 candidates to be interviewed by the Committee and the Board of Selectmen this week.
BRIDGE AND SIDEWALK VOLUNTEER MAINTENANCE AGREEMENT: The Board reviewed the Sidewalk Maintenance Agreement form. After discussion Mr. Russell was asked to proceed with implementing these agreements with Holderness School and Plymouth State University.
COXBORO ROAD BEAVER POND: Mr. Francesco reported he had talked with Mrs. Bartholomew in regards to the Beaver Pond on her property. He stated Mrs. Bartholomew’s preferred to have a Beaver Pond Leveler installed by Alpha Omega Wildlife Control. The estimated cost is $950.00. Mr. Furmanick was asked to review the proposal and bring back a recommendation to the Board.
HANDICAPPED RAMP RECONSTRUCTION: Mr. Russell informed the Board construction on the handicapped ramp on the west side of Town Hall will begin on June 17. Jason Keeney will complete construction on or before July 1.
PROPOSED HOLDERNESS SCHOOL RESOURCE OFFICER: The Board discussed a request by Holderness School for a resource officer on site, full time during the school year. Mr. Russell stated he and Chief Patridge would be attending a meeting at Holderness School on Tuesday June 7 at 2:00 PM to discuss the proposal.
PURCHASE ORDER PUBLIC WORKS DEPT: After discussion the Board signed a purchase order in the amount of $1,695 to Mitchie Corp. for 4 pre cast catch basins to be installed on Smith Rd, Seven Pines Rd, Marston Rd, and North River St.
DARTMOUTH COLLEGE PAYMENT IN LIEU OF TAXES: The Board reviewed an invoice to Dartmouth College for payment in Lieu of Taxes for the Minary Center. Mr. Russell was asked to draft a cover letter to accompany the invoice.
FEMA REIMBURSEMENT APPLICATION: Mr. Russell reported the reimbursement request for declared snow emergency on Jan. 22-23 and Feb. 10-12 in the amount of $15,053.65 has been submitted. The Board thanked Mr. Deruvo and Mr. Furmanick for their effects.
PAYROLL AND PAYABLES: The Selectmen reviewed and signed payroll and payables.
SIGNATURE FILE: After review it was moved by Mr. Laverack and seconded by Mrs. Currier and voted 5-0 in favor to sign the following items.
· Land Use Change Tax and warrant for Loon Rock Harris, LLC, Map 217-20 in the amount of $300.
· Land Use Change Tax and warrant for George and Austine Howard, Map 228-8 in the amount of $4000.
· Abatement Calculation Spreadsheet for Walter Field, Map 235-10 for the tax year 2003 and 2004 in the amount of $2,746.89 (attached).
· Abatement Calculation Spreadsheet for Fisher, Map 236-42 for the tax year 2004 in the amount 660.02 (attached).
· Abatement for the 2004 Spring Warrant in the amount of $68.00 (attached).
· Abatement for the 2004 Fall Warrant in the amount of $409.00 (attached).
NON-PUBLIC SESSION: At 7:40 PM Mr. Francesco moved and Mrs. Currier seconded to go into non public session to discuss legal matters pursuant to RSA 91-A:3, II(e).
ROLL CALL VOTE: Webster (Yes), Laverack (Yes), Currier (Yes), Francesco (Yes), and Peoples (Yes).
ADJOURNMENT: Mr. Laverack moved, and Mr. Webster seconded, and the Board voted 5-0 in favor, come out of non-public session at 7:50 PM. During non-public session the Board moved, seconded and voted to authorize Interim Town Administrator Peter Russell to mediate on the Towns behalf on June 17, 2005 in the case of Webster Land Corp. vs Town of Holderness.
NON-PUBLIC SESSION: At 7:50 PM Mr. Francesco moved and Mrs. Currier seconded to go into non public session to discuss personnel matters pursuant to RSA 91-A:3, II(b). Mrs. Canavan and Mr. Russell left the meeting.
ROLL CALL VOTE: Webster (Yes), Laverack (Yes), Currier (Yes), Francesco (Yes), and Peoples (Yes).
ADJOURNMENT: Mrs. Peoples moved, Mr. Francesco seconded, and the Board voted 5-0 in favor, to come out of non-public session at 8:15 PM. No action was taken. Mr. Laverack moved, Mrs. Peoples second and the Board voted 5-0 in favor to adjourn at 8:16PM.
Respectfully submitted,
Dee Canavan, Municipal Secretary
Town of Holderness
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