MINUTES
HOLDERNESS BOARD OF SELECTMEN
MEETING
August 22, 2005
CALL TO ORDER: The meeting was called to order at 5:00 PM.
PRESENT: Chairman Peter Francesco, Vice-Chairman Sam Laverack, Selectmen Barbara Currier, Peter Webster, and Suzanne Peoples, Town Administrator Walter Johnson and Road Agent Peter Furmanick. A tour of the following roads; Seven Pines, Beede Road, and Perch Pond Road, was conducted from 5:00 PM to 6:00 PM.
PAYROLL AND PAYABLES: The Selectmen reviewed and signed payroll and
payables.
The public meeting was moved upstairs to the meeting hall at 6:40 PM and
Municipal Secretary Dee Canavan joined the meeting.
MINUTES: Mrs. Peoples motioned, Mrs. Currier seconded, to approve the minutes of August 8, 2005 as written. The vote was unanimous with Mr. Laverack abstaining.
UPDATE ON JANITORIAL REPLACEMENT SEARCH: Town Administrator Walter Johnson reported the janitorial position has been advertised and there has been one response.
ROAD INSPECTION REPORT: Chairman Francesco reported the Board had completed an inspection of portions of Beede Road and Perch Pond Road in response to issued raised by Mrs. Packard at the August 8 Selectmen’s meeting.
· Seven Pines/Beede intersection – the cut back for sight line is a safety issue and appears not to be excessive. More plantings and seeding should be done if the existing new vegetation does not develop.
· Beede Road culverts near Mrs. Packard’s driveway – neither culvert are filled with gravel. There do not appear to be any issues at this location.
· Beede Road Hixson site – there is a large volume of water coming off the road down the hillside. The site will be dug out, reshaped, and erosion stone will be installed.
· Perch Pond Road Martin site – Beede Road will be graded and ditch to the culvert at the Martin property. A sump will be dug approximately 4 feet out from the culvert end on the outlet side of the road. Mr. Martin stated this should adequately address the problem.
AWARDING TRUCK BIDS: Public Works Director Peter Furmanick made the following recommendations to award bids for the new Highway Dept. truck and accessories:
· Meredith Ford – $27,230.61 for Cab and Chassis including recommended options and $10,500 trade in for the old truck.
· Hawkensen Equipment - $8,228 for plow and sander
· E. W. Sleeper - $10,626 for dump body and hydraulics
All were lowest bid and meet all specifications. Mr. Webster motioned, Mrs. Currier seconded, to award the bids and the vote was unanimous in favor.
VILLAGE SIDEWALK UPDATE: Town Administrator Walter Johnson and Selectman Webster reported on a meeting with DOT engineers Ram Maddali, Andy Dame and Mark Morrill, Mike Duffy from Horizon Engineering, and David Driscoll from Driscoll Designs. Discussed was a DOT request to replace a catch basin and 30 ft of pipe and a sidewalk on the north side of RT 3 between Christian Lane and Curry Place. The scope of the sidewalk is all with in the right of way and will be curbed. There are no drainage issues. This is to be bid out as an alternate bid item, only to be completed if funds are available with in moneys appropriated at March Town Meeting. Abutters will be notified if the alternate work is going to be completed. Mr. Webster stated request for bid will be advertised
this week. The project is slated to be completed this year.
BRIDGE PROJECT UPDATE / SIDEWALK MAINTENANCE: Mr. Johnson reported he attended a Bridge Project meeting on 8/13 and will attend again on 8/23/05. The sidewalk construction is in progress. He will also meet with PSU and Holderness School on 8/24/05 to discuss volunteer agreements for winter maintenance of the new sidewalks.
MS-4: The MS-4 Revised Estimated Revenue Report, prepared by Bookkeeper Nick DeRuvo, was reviewed by the Board. Mr. Laverack moved, Peter Webster seconded, and the vote was unanimous in favor to submit this report to the Dept. of Revenue Admin. Before the Sept. 1 deadline.
MS-1: Mr. Johnson stated we are waiting for a date of completion from Wil Corcoran, Assessor’s Agent.
UPDATING WELFARE GUIDELINE:- Mr. Johnson has been meeting with Welfare Director Lou Pare to update the Holderness Welfare Ordinance using the New Hampshire Welfare Managers Association/Local Government Center’s model.
A draft will be ready for the Selectmen’s review shortly.
SELECTMEN’S MEETING SCHEDULE REVIEW: The Board reviewed the meeting schedule and decided to meet on Monday August 29, 2005 at 6:30PM due to the Monday Sept. 5 Labor Day holiday.
HIGHWAY DEPT. REPORT: Mr. Furmanick reported he has reviewed and made corrections on the road maps prepared by Lakes Region Planning Commission for the Holderness Master Plan. After the corrections are made the maps will be brought in for the Selectmen’s approval.
FIRE DEPT. REPORT: Chief Mardin presented pictures of the cab and chassis of the new fire truck. The body is currently being installed and is ahead of schedule. He reported the Fire Dept. is retiring the current fire boat. The motor is not worth repairing. They are in the process of stripping the boat down and working on disposing of it at no cost to the Town.
FIRE BILL: Mr. Francesco moved, Mrs. Peoples seconded and the vote was unanimous (5-0 in favor) to sign a fire bill to Mr. Werner, in the amount of $61.85, for Fire Dept. response to a fire with out permit.
STATE FIRE MOBILIZATION AGREEMENT: After discussion Mr. Laverack moved, Peter Webster seconded and the vote was unanimous (5-0 in favor) to authorize Chairman Francesco to sign a State Fire Mobilization Agreement for the Holderness Fire Dept.
POLICE DEPT. REPORT: Chief Patridge met with the Board to continue discussion of the Special Events Permit Application for a wedding at Burleigh Farm. Discussion included concerns with noise issues with fireworks at midnight. Chief Patridge was asked to discuss with Ms. Allen ending the fireworks at 10:30 PM. Chief Patridge reported the State of New Hampshire has approved a Homeland Security Grant in the amount of $3,335.55 for the purchase of new radio equipment for the Holderness Police Dept. The Board signed a purchase order in the amount of $524.00 for a surge protector and repairing a phone for Clayton Communications.
DICUSSION ON A TOWN PARKING AND TOWING ORDINANCE: Chief Patridge and the Board of Selectmen discussed developing a Parking and Towing Ordinance for Town property and right of ways on roads. The Chief stated he would have enforcement capabilities with an established policy enabling the Police Dept. to ticket violators as well as authorizing towing.
ADMINISTRATORS REPORT: Town Administrator Walter Johnson reported Primex approved the insurance claim submitted for lightning damage to the server at Town Hall in the amount of $2,810, the full amount minus the $1,000 deductible. He stated he toured Town roads and the Transfer Station with Peter Furmanick and attended the Planning Board meeting. Due to conflict in scheduling, Mr. Johnson stated he will not be attending discussions on the Grafton County tax rate hosted by the Town of Sunapee but has asked to be kept updated and will report back to the Board.
RESIGNATION OF CEMETERY SEXTON: The Board of Selectmen accepted with regret the resignation of Ms. Susan Buttrick as Cemetery Sexton.
SIGNATURE FILE: Mr. Webster moved, Mr. Laverack seconded, and the vote was unanimous (5-0 in favor) to sign the following items:
· A Warrant for Sewer Taxes in the amount of $439.56.
· An Abatement of Property Taxes from the Spring Warrant of Tax Year 2005 in the amount of $1,004.
SETTLEMENT OF BTLA DOCKET #20255-03-PT: After a review of documents prepared by Mr. Wil Corcoran, Assessors Agent, Mr. Laverack moved, Mrs. Peoples seconded, and the vote was unanimous (5-0 in favor) to approve the settlement of BTLA Docket #20255-03-PT, Anthony vs Town of Holderness as shown below.
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SETTLEMENT OF BTLA DOCKET # 20255-03-PT |
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Reduced |
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Map and |
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Assessed |
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Tax |
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Amount |
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Number |
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Interest |
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Amount |
Lot |
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Name |
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Value |
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Rate |
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Due |
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of Days |
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at 6% |
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Due |
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241-29 |
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Anthony(Tax Year 2003) |
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19,333 |
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12.85 |
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248.43 |
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607 |
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24.79 |
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273.22 |
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241-29 |
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Anthony(Tax Year 2004) |
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38,666 |
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13.45 |
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520.06 |
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242 |
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20.69 |
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540.75 |
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Total |
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Refund |
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$813.96 |
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22-Aug-05 |
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NON-PUBLIC SESSION: At 7:35 PM Mr. Francesco moved, Mr. Webster seconded, to enter nonpublic session pursuant to RSA 91-A:3,II(a) to discuss a personnel matter. Town Administrator Walter Johnson was also in attendance.
ROLL CALL VOTE: Webster (Yes), Laverack (Yes), Currier (Yes), Francesco (Yes), and Peoples (Yes).
ADJOURNMENT: At 7:50 PM, Mr. Laverack moved, Mrs. Currier seconded and the vote was unanimous (5-0 in favor) to come out of non-public session and to adjourn.
Respectfully submitted,
Dee Canavan, Municipal Secretary
Town of Holderness
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