MINUTES
HOLDERNESS BOARD OF SELECTMEN
MEETING
September 19, 2005
CALL TO ORDER: The meeting was called to order at 6:05 PM.
PRESENT: Chairman Peter Francesco, Vice-Chairman Sam Laverack, Selectmen Peter Webster and Suzanne Peoples, Town Administrator Walter Johnson and Municipal Secretary Dee Canavan.
PAYROLL AND PAYABLES: The Selectmen reviewed and signed payroll and
payables.
MINUTES: Mr. Laverack moved, Mrs. Peoples seconded and the vote was unanimous to approve the minutes as revised. 4-0 in favor. The percentage of recycling for the City of Concord was corrected to 4%.
PUBLIC HEARING ON THE ACCEPTANCE AND EXPENDITURE OF UNANTICIPATED MONEY FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA): Chairman Francesco opened the Public Hearing at 6:30PM. He stated the Town of Holderness is eligible to receive $13,846.14 from FEMA for reimbursement of overtime and materials used during two snow emergencies in January and February of 2005. The floor was opened for public input. There was no public input. After discussion Mr. Laverack moved, Mrs. Peoples seconded and the vote was unanimous (4-0) to accept the $13,846.14 and apply the funds to the Highway Department Budget. Mr. Francesco moved, Mrs. Peoples seconded and the vote was unanimous (4-0) to close the public hearing at 6:40PM
HOLDERNESS 2000 PROPERTY TRANSFER DISCUSSION: Chairman Francesco reported Mr. Webb was unable to attend tonight’s meeting. The Board discussed the need of a survey of the parcel and a copy of the septic agreement with Walter’s Basin. Also discussed was the necessity of a boundary line adjustment between Curry Place and Holderness 2000 if there is to be any expansion of the Post Office building. Mr. Webster stated he would speak with Mr. Webb and Mrs. Kampf.
Mrs. Currier joined the meeting at 6:50PM
JANITORIAL REPLACEMENT SERCH UPDATE: Town Administrator Walter Johnson reported he has interviewed 4 of the 5 applicants and recommended going into non-public session at the end of the public meeting for discussion.
VILLAGE SIDEWALK PROJECT: Town Administrator Walter Johnson reported the constructions bids were opened on September 13. The two bids submitted were M.E. Latulippe Const., Inc at 24,550 and Roger Burke Const., Inc at $28,000. We are still waiting for Federal approval and have tentative approval from the State. The Board also reviewed the Engineering Contract Change of Scope #1 for additional services required by NHDOT Bureau of Environment and the State Historic Preservation Office. The Budget amount for Change of Scope #1 is $19,275.31 and will become part of our Agreement dated March 31, 2005. After discussion Mr. Webster motioned, Mrs. Currier seconded and the vote was unanimous (5-0) to sign the contract with Horizons Engineering, PLLC. Attached. Mr.
Webster motioned, Mrs. Peoples seconded, and the vote was unanimous (5-0) to award the construction bid to ME Latulippe, Inc subject to State approval. The Board also authorized Chairman Francesco to sign the contract with ME Latulippe, Inc on behalf of the Town of Holderness.
BECK-DECHAZEL – CURRENT USE: Mr. Willis Holland and Mr. Frank Yerkes met with the Board to discuss a proposed Current Use (C/U) application by the Beck and DeChazel property owners to place most of their property on Algonquin Pt in C/U contiguous with land to be purchased across the cove. The Board discussed the law is clear on island to island is contiguous. After much discussion Town Administrator Walter Johnson was asked to make an appointment with the NH Dept. of Revenue to clarify if this proposal meets the spirit of the C/U laws. Mr. Holland and Mr. Yerkes are to be notified of the meeting.
PAVING BID OPENING: Chairman Francesco opened the following bids submitted for the paving of Shepard Hill Rd, Marston Rd, Oak Hill Rd, and Stone Post Rd:
· Pike Industries - $104,235.
· Paquette Paving - $166,612.70
· G.M.I. Paving – 116.418.21
All bid $85 per ton for hand placed hot mix. After discussion Mr. Laverack moved, Mrs. Currier seconded, and the vote was unanimous (5-0) to award the bid to Pike Industries subject to the review of Road Agent Peter Furmanick and Town Administrator Walter Johnson and to authorize Chairman Francesco or his designee to sign a contract with Pike Industries pending acceptance of the figures.
HIGHWAY DEPT. PURCHASE ORDER: Mr. Furmanick reported the back hoe is leaking antifreeze and estimates from the Caterpillar dealer are around $2,500. After discussion the Board signed the purchase order not to exceed $2,500.
FUEL BUDGET DISCUSSION: The Board reviewed budget figures on fuel. Chief Patridge stated the HPD is in line with their budget and have been taking measures to conserve fuel. Mr. Johnson reported the IRS has increased mileage reimbursement from 40.5 cent a mile to 48.5, the Town currently reimburses at 35 cents per mile. After discussion Mr. Webster motioned, Mrs. Peoples seconded, and the vote was unanimous to raise the mileage reimbursement to 40.5 cents per mile as of September 1, 2005.
RT 175A BRIDGE PROJECT: Town Administrator Walter Johnson reported the sidewalks are in. There is a meeting on the project tomorrow morning in Plymouth which he will be attending. He will also be attending a meeting at Holderness School on Wednesday to tour the school and discuss the Volunteer Maintenance Agreement.
WELFARE GUIDELINE REVISIONS UPDATE: Town Administrator Walter Johnson presented the draft Welfare Guidelines. He reported the draft has been reviewed by Welfare Officer Lou Pare. Chairman Francesco asked Mrs. Canavan to copy the guidelines to each board member for review before the next meeting.
PARKING ORDINANCE: Mrs. Peoples asked Mr. Johnson if there was any progress on the Parking Ordinance. Mr. Johnson stated Chief Patridge is researching other town’s parking ordinances and drafting one to suit the needs of Holderness.
ROOF INSPECTION: Mr. Miller from Prep Contractors inspected the Town Hall roof and found no reason for repair.
TRUE FARM ROAD DISCUSSION: Chairman Francesco brought forward a proposal from Mr. George Butler to have the Town through up its portion of True Farm Road in front of his house and at his expense he would bring to Town specifications his access driveway for public use. After much discussion the consensus of the Board is to leave the road the way it is. Mr. Francesco asked to be reminded to discuss Class VI roads with the Lakes Region Planning Commission (LRPC) when they bring in the Holderness road maps for the Master Plan.
MS-1 FORM: After review Mr. Laverack moved, Mr. Webster seconded, and the vote was unanimous to sign the MS-1 Summary Inventory of Valuation for the Municipal Services Division of the Dept. of Revenue Administration.
APPOINTMENTS: The Board reviewed the reappointment of Richard Mardin as Fire Warden of District 14, the reappointment of Richard Mardin as Health Officer, and the reappointment of Peter Francesco as Deputy Health Officer. After discussion Mr. Laverack moved, Mrs. Currier second, and the vote was unanimous, with Mr. Francesco abstaining, to reappoint these positions. (4-0-1 in favor).
PLYMOUTH- ASHLAND- HOLDERNESS WATER SEWER DISTRICTS: Mr. Johnson reported on a meeting on September 13 to discuss an interceptor between Plymouth and Ashland to utilize Ashland’s water treatment facility. Discussion included a feasibility study and possible routes.
(MAAP) MUNICIPAL AGENT AUTOMATION PROJECT: The Board reviewed the a contract between the Town and The State of NH Dept. of Safety to implement the (MAAP) Municipal Agent Automation Project to enable Town Clerk Ellen King to process the State portion of motor vehicle registrations and plates. By doing so the Town will receive an additional $2.50 per registration for completing the state portion of the registration. Mrs. King and Mrs. Abbott hope to start the week long training in November or December. After discussion Mr. Webster motioned, Mrs. Peoples seconded, and the vote was unanimous to authorize Chairman Francesco to sign the contract.
-2004 ABATEMENT APPLICATIONS: After review Mr. Laverack moved, Mr. Webster second and the vote was 4-0-1, with Mr. Francesco abstaining, to approve the following recommendations:
2004 Abatement Results
September 12, 2005
To The Board of Selectmen: We have reviewed the following applications for abatement and here summarize our findings for your review.
Owner |
Parcel |
Approve/Deny |
Prior Assessment |
Recommended Assessment |
$ Difference |
Explanation |
Francesco |
218-12 |
Deny |
2,111,400 |
2,111,400 |
-0- |
The abatement application is based on one sale, a recent adjacent parcel which sold for less than the assessed value. The pattern of sales on the lake has been either assessed values have been very close to sale prices or sale prices are much higher than assessed value. |
Simonds |
236-4 |
Approve |
354,700 |
306,800 |
47,900 |
Data corrected on buildings and view adjusted |
Simonds |
236-96 |
Deny |
186,700 |
186,700 |
-0- |
The subject is assessed for less than the comparable and was given a large reduction for size. |
Hofmeister |
241-125 |
Deny |
154,500 |
154,500 |
-0- |
Abatement application is based on an appraisal submitted. The appraisal uses comparables from other towns and makes no adjustments for size. |
Hofmeister |
241-97 |
Approve |
518,400 |
468,400 |
50,000 |
Review of the subject property and recent sales – adj. of view. |
Wil Corcoran, Assessor’s Agent
September 1, 2005
After review Mrs. Peoples moved, Mr. Webster seconded and the vote was unanimous (5-0 in favor) to sign the following calculations worksheet
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2004 ABATEMENT RESULTS |
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September 19, 2005 |
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Reduction in |
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Map and |
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Assessed |
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Tax |
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Amount |
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Number |
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Interest |
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Amount |
Lot |
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Name |
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Value |
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Rate |
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Due |
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of Days |
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at 6% |
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Due |
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236-4 |
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Simonds |
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47,900.00 |
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13.45 |
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644.26 |
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297 |
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31.45 |
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675.71 |
241-97 |
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Hofmeister |
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50,000.00 |
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13.45 |
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672.50 |
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298 |
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32.94 |
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705.44 |
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EDWARD SHIELDS PROPERTY: The Board briefly discussed the status of jersey barriers, the cones, and parking issues in front of the Shields property. Town Administrator Walter Johnson was asked to contact the State Dept. of Transportation regarding right of way and these items.
-BOARD OF SELECTMEN MEETING SCHEDULE: After much discussion the consensus of the Board to continue meeting every other week unless an item would necessitate meeting on an off week.
CORRESPONDENCE FILE: The Board reviewed a number of items from the correspondence file. Not action was taken. Items to be noted for the record were letters of appreciation to Recreation Director Wendy Werner and to Public Works Director Peter Furmanick.
NON-PUBLIC SESSION: At 8:40 PM Mr. Francesco moved, Mr. Webster seconded, to enter nonpublic session pursuant to RSA 91-A:3,II(a) to discuss a personnel matter. Town Administrator Walter Johnson was also in attendance.
ROLL CALL VOTE: Webster (Yes), Laverack (Yes), Currier (Yes), Francesco (Yes), and Peoples (Yes).
ADJOURNMENT: At 9:10PM Mrs. Peoples moved, Mrs. Currier seconded and the vote was unanimous to come out of non-public session. At 9:11PM Mr. Webster moved, Mr. Laverack seconded and the vote was unanimous to adjourn the meeting.
Respectfully submitted,
Dee Canavan, Municipal Secretary
Town of Holderness
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