MINUTES
HOLDERNESS BOARD OF SELECTMEN
MEETING
November 14, 2005
CALL TO ORDER: The meeting was called to order at 6:05 PM.
PRESENT: Chairman Peter Francesco, Vice-Chairman Sam Laverack, Selectmen Barbara Currier, Peter Webster, and Suzanne Peoples, and Town Administrator Walter Johnson.
PAYROLL AND PAYABLES: The Selectmen reviewed and signed payroll and
payables.
The public meeting was moved upstairs to the meeting hall at 6:30 PM and
Municipal Secretary Dee Canavan joined the meeting.
MINUTES: Mrs. Peoples moved, Mrs. Currier seconded, and the vote was unanimous (5) to approve the minutes of October 31, 2005 as written.
MAINTENANCE NEEDS FOR HOLDERNESS CENTRAL SCHOOL: School Board/Budget Committee member Martha Macomber met with the Board to present a preliminary report on maintenance needs for Holderness Central based on recommendations by Mr. John Frances Maintenance Supervisor for SAU 48.
PRELIMINARY Thoughts on Maintenance Needs for HCS
November 14, 2005
1. HVAC Renovations: Conservation in mind. Digitized control etc., Comfort issues.
2. Flooring: Convert all flooring to tile, all halls first and classrooms one by one.
3. Bathrooms: No touch systems
4. Roof: Repair need immediately, replacement the goal.
5. Phone-intercom system: antiquated and a safety issue
6. Fire Alarm System
7. Sprinkler System: Emergency shelter
8. Misc: Removing battery lighting system, hallway fixtures, Exit lighting go to an LED, Gym floor outer edges beginning to split, paving-small area, new lockers (front hallway only), engineering and architecture costs, abatement of old flooring, bleachers needed, repair stage curtain, and sidewalks along the front of the school.
The Holderness Central School Board wants input from the Board of Selectmen to develop a funding time line for the repairs and maintenance. Mrs. Macomber stated the roof is in need of immediate repair but ideally should be replaced within the overall renovation plan. The estimated cost of the repairs is $800,000. to $1.5 million. Discussion included enrollment numbers, grants and donations, and bonding procedures. The Board suggested the list be put in order of priority with cost estimates and be presented with a few scenarios. The Board thanked Mrs. Macomber for coming and asked to be kept updated.
Mrs. Macomber stated the Board is considering holding the School District Meeting on March 9th because of scheduling conflicts with a major event at the High School. This would put the School District Meeting on March 9th, elections on March 14th, and Town Meeting on March 15th.
-HB 695: Senator Carl Johnson and Representative Margie Maybeck met with the Board to discuss the letter of support for HB 695 sent by the Holderness Board of Selectmen to the Municipal and County Government Committee. Senator Johnson reviewed the history of HB 695 and similar bills. Mrs. Maybeck asked if the Town was experiencing problems with PSU. Chairman Francesco stated the Town has an excellent relationship with PSU. PSU Master Plan proposes acquiring all of North and South River St. and HB 695 addresses the lost tax revenue. Mr. Laverack stated the lack of on campus housing is a problem and the university needs to address the issue. Mrs. Maybeck ask the Board to always contact her if there were any problems. The Board thanked Senator Johnson
and Rep. Maybeck for coming in.
VILLAGE SIDEWALK UPDATE: Town Administrator Walter Johnson reported the sidewalk construction is on schedule. The granite retaining wall is being installed this week and next week the granite curbing will be installed. Weather permitting the project will be completed on schedule.
BIRDGE PROJECT SIDEWALK: Town Administrator Walter Johnson stated it is very close to an agreement and he will be attending a meeting tomorrow with PSU and Holderness School which should determine who will maintain which sidewalks this winter on 175A.
2006 BUDGET: The draft budget will be distributed to the Board on November 28 and after discussion, Dec. 5th and Dec. 7th were scheduled for work sessions. Mr. Johnson was asked to notify the Budget Committee.
WELFARE DIRECTOR REPLACEMENT UPDATE: Town Administrator Walter Johnson reported the advertisement is out and there have been a few inquiries and a letter of interest.
SEWER DEED The Board reviewed the Sewer District Deed prepared by Town Attorney Walter Mitchell. After discussion Mr. Francesco was asked to contact two of the previous commissions to sign the deed.
2005 TAX RATE: Chairman Francesco reported the 2005 Tax Rate for the Town of Holderness has been approved by the DRA at $13.44 per thousand, down $.01 from last year. The fall tax bills were mailed out Thursday November 10, 2005.
HOLDERNESS 2000 PROPERTY TO THE TOWN OF HOLDERNESS: The Board discussed the status of the Holderness 2000 property, Map 102-6, being gifted to the Town. Town Administrator Walter Johnson said the proposed Boundary Line Adjustment (BLA) between Holderness 2000 and Curry Place, for the possible expansion of the Post Office, would probably not happen before March Town Meeting. Mr. Laverack stated he would like to see the Post Office stay in the village and is in favor of accepting the deed.
PEMI BAKER HOME HEALTH AND HOSPICE REQUEST: The Board reviewed a request from the Pemi Baker Home Health and Hospice for a letter of support of their programs. After discussion the Board decided a letter would not be appropriate. Mr. Johnson was asked to respond to their request.
HOWE ROAD: Mr. Francesco brought forward a complaint received from Mr. Jim Gaudett concerning equipment that may be in the Town Right of Way on Howe Road. Mr. Francesco, Mr. Furmanick, and Mr. Johnson had inspected the site. Mr. Furmanick stated it may be an issue when plowing, but it did not appear to be a public safety issue. Mr. Johnson stated this may be a civil matter.
COMPLIANCE OFFICER: Compliance Officer Richard Mardin and the Board reviewed two building permits applications, Westberg - Map 245-72 & 73, and Martin -Map 244-7. Chief Mardin was asked to research identical ownership for lots 72 & 73 and if a formal easement was needed. 244-7 is a variance matter for the Zoning Board of Adjustment.
PUBLIC WORKS DEPT. REPORT: Mr. Furmanick reported the new one ton, cab and chasse, will be delivered on the 21st. Outfitting the truck will then take 2 weeks after that.
NFPA guidelines also prohibit woodstoves unless the garage is a repair facility. Mr. Furmanick will look further into if the Public Works Building qualifies as a repair facility, enabling them to use the donated woodstove.
SIGNATURE FILE: After review it was moved, seconded and voted to sign the following items. 5-0 in favor.
· Appointment Letter of Frances K. Hanson as Supervisor of the Checklist with term to expire March 2006.
· Intent to Cut – Map 239-34 Pearce.
· Report of Cut – Map 210-32, 33, and 32-1 in the amount of $1,417.61.
· Abatement for Owl Brook Camp Trust – Map 221-5 in the amount of $595.43. See Attachment.
AMBULANCE CONTRACT: The Board reviewed the regional 2006 ambulance contract. After discussion Town Administrator Walter Johnson was asked to compare the contract with the 2005 contract.
HAZARDOUS WASTE DAY 2006: Town Administrator Walter Johnson was asked to draft of letter of commitment of participation in Hazardous Waste Day for the Lakes Region Planning Commission.
TRANSFER STATION HOLIDAY HOURS: The proposed holiday schedule for the transfer station was reviewed. Town Administrator Walter Johnson was asked to discuss not closing the day after Christmas with Mr. Furmanick.
DAVID MARTIN: Mr. Martin discussed with the Board the denial of his abatement application for his properties on Perch Pond Road. He was upset that the disposition of the application was after the deadline for filing an appeal with the BTLA or Superior Court and he was unaware of a deadline. Mr. Francesco stated the deadlines are printed on the application and while he sympathized with him the Board has no authority to waive statute deadlines. Mr. Martin also questioned how the assessors could reclassify his current use land. Mr. Francesco stated that classification is subject to interpretation. He said that Mr. Martin could file an abatement for the 2005 tax year at anytime up to March 1, 2006.
NON-PUBLIC SESSION: At 8:50 PM Mr. Francesco motioned, Mrs. Peoples seconded, and the roll call vote was unanimous to go into non-public session pursuant to RSA 91-A:3,II(a) to discuss personnel matters.
ROLL CALL VOTE: Webster (Yes), Currier (Yes), Francesco (Yes), and Peoples (Yes).
ADJOURNMENT FROM NON-PUBLIC SESSION: At 9:00 PM Mrs. Currier moved, Mr. Webster seconded, and the vote was unanimous to come out of non-public session.
ADJOURNMENT: At 9:01 PM Mr. Francesco moved, Mr. Laverack seconded, and the vote was unanimous to adjourn.
Respectfully submitted,
Dee Canavan, Municipal Secretary
Town of Holderness
Attachment I
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2004 ABATEMENT RESULTS |
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November 14, 2005 |
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Reduction in |
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Map and |
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Assessed |
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Tax |
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Amount |
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Number |
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Interest |
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Amount |
Check # |
Lot |
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Name |
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Value |
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Rate |
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Due |
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of Days |
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at 6% |
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Due |
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2003 |
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221-5 |
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Owl Brook |
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17,600 |
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12.85 |
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226.16 |
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721 |
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26.80 |
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252.96 |
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Camp Trust |
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2004 |
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221-5 |
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Owl Brook |
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24,100 |
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13.45 |
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324.15 |
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344 |
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18.33 |
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342.47 |
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Camp Trust |
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2004 Abatement Results
November 14, 2005
To The Board of Selectmen: We have reviewed the following applications for abatement and here summarize our findings for your review.
Owner |
Parcel |
Approve/Deny |
Prior Assessment |
Recommended Assessment |
$ Difference |
Explanation |
2003 tax year |
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Owl Brook Camp Trust |
221-5 |
Approve |
116,400 |
98,800 |
17,600 |
Adjust value to reflect data changes from inspection, however was not processed. |
2004 tax year |
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Owl Brook Camp Trust |
221-5 |
Approve |
128,200 |
104,100 |
24,100 |
Adjust Current Use value to reflect forest management and recreation use discount |
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The abatement files are available for your review, which will show more detail to the reasoning behind our recommendations. Please don’t hesitate to contact me for further reference or needs for further information.
Roy Smith, Assessor’s Agent
November 11, 2005
____________________ _____________________ _____________________ November 14, 2005
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