 |
MINUTES
HOLDERNESS BOARD OF SELECTMEN
MEETING
DECEMBER 12, 2005
CALL TO ORDER: The meeting was called to order at 6:10 PM.
PRESENT: Chairman Peter Francesco, Vice-Chairman Sam Laverack, Peter Webster, and Suzanne Peoples, and Town Administrator Walter Johnson.
ABSENT: Selectperson Barbara Currier.
PAYROLL AND PAYABLES: The Selectmen reviewed and signed payroll and
payables.
The public meeting was moved upstairs to the meeting hall at 6:40 PM and
Municipal Secretary Dee Canavan joined the meeting.
MINUTES: Mr. Laverack moved, Mr. Webster seconded, and the vote was unanimous (4-0) to:
· November 28, 2005 – approve the minutes as revised, remove “have access to the septic system” as a condition in reference to the Holderness 2000 property.
· December 5, 2005 – approve the minutes as written.
· December 7, 2005 – approve the minutes as written.
VETERAN’S MEMORIAL COMMITTEE REPORT: Mr. Harry Decker from the Veteran’s Memorial Committee met with the Board of Selectmen to discuss the committee’s recommendation for location of the memorial. He stated the consensus of the Committee is to locate the memorial on the Holderness Library property and asked what process the Board of Selectmen wants to follow for approval of the site. The Committee is anxious to move forward with the design phase. The approved location dictates the design. Chair Francesco requested a formal written recommendation from the committee to the Board of Selectmen. The Board will review the recommendation and hear input from the Library Trustees before deciding. Mr. Decker stated the committee will be meeting in January. Mr. Webster requested the memorial be laid out on the library grounds, with the proposed expansion of the Library. Mr. Decker stated Russ Moren will stake out the septic system this week.
RECREATION BOARD: Chairman Tom Stepp, Biff Sutcliff, and Recreation Director Wendy Werner met with the Board to review the 2006 proposed budget for Holderness Recreation. Mr. Laverack opened discussion with commending Ms. Werner for her leadership of Holderness Recreation. Mr. Stepp stated the Recreation Board is very happy with her performance and how efficient she is. He also stated the Board is following program enrollments very closely. The Board of Selectmen had no revisions to the proposed budget.
HOLDERNESS BEACH BUDGET: After review the Holderness Board of Selectmen had no revisions to the 2006 proposed beach budget.
TOWN HALL RENOVATION PROJECT UPDATE: Chairman Paul Montour met with the Board to discuss the completion of the handicap ramp and the refinishing of the floor. Mr. Laverack stated the feedback has been excellent. Mr. Montour said the last part of the renovation project is the purchase of new conference tables and chairs for the meeting hall. The funds were budgeted in 2005 and available. The Board reviewed sample chairs brought in by Plymouth Furniture and brochures of conference tables from the New Hampshire Corrections Facility. After discussion the Board asked Mr. Montour to proceed with the purchase of the chairs and to contact the New Hampshire Corrections Facility for quotes on the conference tables. The Board thanked Mr. Montour and the Town Hall Committee
for all their efforts during the Town Hall Renovation Project.
HIGHWAY DEPARTMENT: Road Agent Peter Furmanick reported he could only obtain one estimate the wood stove chimney. Also he reported the highway budget could absorb the overage in the line item for gravel. After discussion the consensus of the Board was to have the budget absorb the overage.
HOLDERNESS CENTRAL SCHOOL – BUILDING MAINTENANCE AND RENOVATIONS: Martha Macomber, School Board Representative met with the Board to review a priority list, prepared by Principal McLaughlin and John Frances, SAU Maintenance Supervisor, with projected costs for the proposed maintenance and renovations to the Holderness Central School (attached). They reviewed the items. Mr. Laverack said this is too close to March to propose a bond article. Mr. Montour inquired if the school board had looked at the outside of the property in regards to parking lots, the sports fields, and other outside items. His opinion is the proposal should be looking at the whole property. He also recommended the school board consider tapping in the talent of the
community and forming a committee as in previous projects such as the building of the Public Safety Complex and the Highway Garage. Mrs. Macomber stated she would take the selectmen’s comments back to the school board.
HOLDERNESS RESOURCE OFFICER UPDATE: Chief Patridge reported Officer Michael Barney will be starting Monday December 19,2005. The draft agreement has been reviewed and approved by Town Attorney Walter Mitchell, Holderness School Business Director Peter Hendel, and Chief Patridge. After discussion Mr. Laverack moved, Mr. Webster seconded, and the vote was unanimous (4-0) to authorize Chair Peter Francesco to sign the agreement on behalf of the board of selectmen when the document is ready.
POLICE DEPT. PURCHASE ORDER: The board of selectmen signed a purchase order in the amount of $4,000, payable to Pemi-Towing and Recovery. These are cost incurred for the storage of the vehicle of Anthony Begin as evidence.
LETTER TO OFFICER VOGEL: The board of selectmen signed a letter of thank you for service for Patrol Officer Joseph Vogel.
VILLAGE SIDEWALK PROJECT: The roadside railing is installed and the sidewalk project is completed for the winter. In the spring the finish coat of paving will be applied, plantings, and landscaping.
VOLUNTEER IMMUNITY AGREEMENTS: Chair Francesco reported he signed the Volunteer Immunity Agreements with Plymouth State University and Holderness School as authorized by the board of selectmen.
WELFARE DIRECTOR REPLACEMENT: Town Administrator Walter Johnson report he had two additional inquiries for the position and expects to receive letters of intent this week.
PLOWING OF PERCH POND ROAD: Mrs. Peoples reported she received a phone call Friday Dec. 9th from a resident on Perch Pond Road stating the highway dept. had removed rocks from her property, had plowed down boundary stakes, and was plowing too close to her barn. Town Administrator Walter Johnson reported he had met with Mrs. Jewell on Thursday the 8th to discuss the width of plowing but did not have a chance to discuss the meeting with Mr. Furmanick that Friday because he was still out plowing the roads. Mr. Johnson and Mr. Furmanick did meet at Perch Pond Rd, Monday Dec. 12, and defined a target of a foot or two narrower then what was currently being plowed. Mr. David Martin said he had had a conversation with Mr. Furmanick just
prior to the selectmen’s meeting and feels this is progressing to resolution.
ELDERLY EXEMPTIONS: Town Administrator Walter Johnson asked the board if there was interest in reviewing the elderly exemptions currently offered by the Town. They asked to make available for review the statewide exemption amounts offered.
EMPLOYEE COST SHARING OF BENEFIT: After discussion of increases of premiums for employee benefit packages, Mr. Laverack moved, Mr. Webster seconded, and the vote was unanimous (4-0 in favor) to leave the cost sharing percentages the same as last year.
RECREATION BOARD RESIGNATION: The board of selectmen accepted the resignation of Mr. Martin Riehs from the Recreation Board with regret. Town Administrator Walter Johnson was asked to draft a letter of thank you for his service to the Town.
PAYMENT IN LIEU OF TAXES: Town Administrator Walter Johnson reported the Squam Lakes Association paid $2,000 in lieu of taxes (PILOT).
NORTHEAST RESOURCE RECOVERY ASSOCIATION (NRRA): The board reviewed a promotional program for promoting home composting. Mrs. Canavan was asked to register with the NRRA to participate in the sale and receive the participation packet to promote the program.
BUDGET WORKSESSION: After discussion the board decided Monday December 19th will be a budget work session.
ADJOURNMENT: Mr. Laverack moved, Mrs. Peoples seconded, and the vote was unanimous to adjourn at 8:47 PM.
Respectfully submitted,
Dee Canavan, Municipal Secretary
Town of Holderness
ATTACHMENT I: Hand out from Martha Macomber, School Board.
FACILITY NEEDS HOLDERNESS CENTRAL SCHOOL 12-Dec-05
Worksheet for Selectman's Meeting 12/ 12/05 prepared by Martha C. Macomber
PRIORITY Explanation
1. Roof Replacement
Current Leakage will require
extensive repair if not replaced.
If we replace some out of Capital Reserve in 2006 the low end # is:
2. Phone/Intercom Replacement of antiquated,
System failing system with new. Safety priority
3. HVAC Renovation Comfort and Conservation issues can be addressed
Current duct system adequate.
Estimated Cost |
Estimated Cost Low end |
High end |
|
|
$ 130,000.00 |
S 100,000.00 |
$ |
30,290.00 |
$ 30,290.00 |
S |
300,000.00 |
$ 300,000.00 |
|
|
|
|
4. Flooring Older carpets harbor unhealthy molds. Convert carpeted
areas to tile. High estimate includes all areas of buildling
except the gym. Low estimate excludes the middle school wing
media center and computer room. They are not in immediate need
of replacement. S 346,000.00 S 225,000.00
5. Bathrooms Need upgrading. "No touch" systems $ 100,000.00 $ 100,000.00 installed along with all new
partitions and fixtures.
0
6. Fire Alarm System Last upgrades needed for a system $ 10,000.00 5 10,000.00 that has had the critical upgrades done to it
in recent years. Compatibility with Sprinkler
system explains some of this number
7. Sprinkler System Currently the building is a complete loss in $ 260,000.00 S 100,000.00
a substantial fire. Water pressure from brook not reliable or sufficient. Two 15,000 gallon below ground tanks and pump house required for a sprinkler system. At a minimum the tanks and pump house are needed. Community decision about sprinkler system.
New ceilings to accommodate sprinkler system. S 113,000.00 S Costs associated with these priorities
Asbestos Removal S 21.000.00 S 21,000.00 Mechanical Engineering $ =F0,000.00 S 40,000.00 Architect 8°'a fee S 113,200.00 $ 90,000.00 Oil tank monitor $ 8,000.00 $ 8,000.00
Contingency 20°% of total $ 283,000.00 S 189,000.00
ESTIMATED TOTAL OF KNOWN $1,754,490 S 1,213,290.00
Yet to be determined costs
Removing battery lighting system
Pump house and storage $50 per square foot Excavation costs
Additional set of gym bleachers
Gym flooring
Structuring a Bond for HCS Facilities Improvements l 2-Dec-O5
Worksheet prepared for Selectman's Meeting 12/12/05 by Martha C. Macomber TERMS OF A BOND
See Attached 5 yr and 7 yr debt schedules TIMING OF A BOND Spring 2006
Bond Hearing Jan. 6-Feb.l Otb
Budget Hearing, February 2006 District Meeting, March 9, 2006
Public Hearing with Selectman, safety officials, school officials, public, PTO, Teachers, staff etc. The amount of the bond can be adjusted as a result of this hearing and ideas aired at it.
At this meeting the final number of the bond will be discussed. The number can not be adjusted at this meeting.
The first warrant article will be the bond. Polls must stay open for one hour.
The amount of the bond can only increase by 10'/.. It can be decreased at this meeting.
Spring 2007 April, 2006
September 2006
October 2006
Bond Hearing , an/ 2006 Bud et Hearing Feb.2007
District Meeting , March, 2007
A meeting of all concerned |
School Board Meeting a forum |
Town Hall style meeting |
Same asJan/2005 |
Same as Feb. 2006 |
Same as March 2006 |
parties. Information gathering is the |
for a public hearing on the bond. |
on the bond. Public Hearing. |
|
|
|
goal. |
|
|
|
|
|
0
LEVEL PRINCIPAL
5 YEAR ESTIMATED DEBT SCHEDULE FOR
HOLDERNESS SCHOOL DISTRICT |
2005 ASSESSED VALUATION: |
$568,529,898 |
ESTIMATED YEARLY INCREASE: |
0% |
STATE AID REIMBURSEMENT |
30% |
DATE PREPARED |
12/02/05 |
BONDS DATED. Spring 2006 |
08/15/06 |
INTEREST START DATE: 205 days |
07/20/06 |
FIRST INTEREST PAYMENT: |
02/15/07 |
NET INTEREST COST: |
4.2460°.6 |
|
DEBT YEAR |
PERIOD ENDING |
PRINCIPAL OUTSTANDING |
PRINCIPAL |
RATE |
INTEREST |
TOTAL PAYMENT |
STATE AID REIMBURSEMENT |
FISCAL YEAR TOTAL PAYMENT |
ASSESSED VALUATION |
EST. TAX RATE INC |
|
02/15/07 |
|
|
|
$24,201 39 |
$24,201 39 |
|
24,201.39 |
$568,529,898 |
$0.04 |
1 |
08/15/07 |
b1,000,00000 |
$200,000.00 |
4.250% |
21,250.00 |
221,250.00 |
60,00000 |
|
|
|
|
02/15/08 |
|
|
|
17,000.00 |
17,000.00 |
|
178,25000 |
568,529,898 |
$0,31 |
2 |
08/15/08 |
800,000.00 |
$200,000.00 |
4.250% |
17.000.00 |
217,000.00 |
60,000 00 |
|
|
|
|
02/15/09 |
|
|
|
12,750.00 |
12,750.00 |
|
169,750 00 |
568,529,898 |
$0.30 |
3 |
08/15/09 |
600,000_00 |
E200,00000 |
4.250% |
12,750.00 |
212,750.00 |
60,000.00 |
|
|
|
|
02/15/10 |
|
|
|
8,500.00 |
8,500.00 |
|
161,250.00 |
568,529,898 |
$0.28 |
4 |
08/15/10 |
400,000.00 |
$200,000_00 |
4.250% |
8,500.00 |
208,500.00 |
60 000.00 |
|
|
|
|
02/15/11 |
|
|
|
4,25000 |
4,250.00 |
|
152,750.00 |
568,529,898 |
$0.27 |
5 |
08/15/11 |
200,000.00 |
$200,00000 |
4.250% |
4,250.00 |
204,250.00 |
60,000 00 |
144,250 00 |
568,529,898 |
$0.25 |
|
|
|
------------ ------------ |
|
------------ ------------ |
------------ ------------ |
---------- ---------- |
---------- |
|
|
|
TOTALS |
|
$1,000,000.00 |
|
$130,451_39 |
b1,130,45139 |
$300,00000 |
830.451 39 |
|
|
LEVEL PRINCIPAL
7 YEAR ESTIMATED DEBT SCHEDULE FOR |
HOLDERNESS SCHOOL DISTRICT 2(305 ASSESSED VALUATION |
$568,529,898 |
ESTIMATED YEARLY INCREASE |
0% |
STATE AID REIMBURSEMENT |
30% |
DATE PREPARED'. |
12/02/05 |
BONDS DATED: Spring 2006 |
08/15/O6 |
INTEREST START DATE 205 days |
07120/06 |
FIRST INTEREST PAYMENT. |
02/15/07 |
NET INTEREST COST |
4.2470% |
DEBT YR. |
PERIOD ENDING |
PRINCIPAL OUTSTANDING |
PRINCIPAL |
RATE |
INTEREST |
TOTAL PAYMENT |
STATE AID REIMBURSEMENT |
FISCAL YEAR TOTAL PAYMENT |
ASSESSED VALUATION |
EST. TAX RATE INC |
|
02/15/07 |
|
|
|
$24,201,39 |
$24,201.39 |
|
$24.201.39 |
568.529,898 |
0 04 |
1 |
08/15A77 |
b1,000,00000 |
b145,00000 |
4.250% |
21,25000 |
166,250.00 |
43,500.00 |
|
|
|
|
02/15/08 |
|
|
|
18,168 75 |
18.168.75 |
|
140,91875 |
568,529,898 |
0 25 |
2 |
08/15/178 |
855,00000 |
$145,00000 |
4250% |
18,168.75 |
163,168.75 |
43,50000 |
|
|
|
|
02/15/09 |
|
|
|
15,087 50 |
15,087.50 |
|
134,756 25 |
568,529,898 |
024 |
3 |
08/15/09 |
710,00000 |
b145,00000 |
4250% |
15,087.50 |
160,087.50 |
43,500.00 |
|
|
|
|
07J15110 |
|
|
|
12,006.25 |
12,006.25 |
|
128,59375 |
568,529,898 |
023 |
4 |
O8/15/10 |
565,000.00 |
$145,000 00 |
4250% |
12 006.25 |
157,006.25 |
43,500.00 |
|
|
|
|
02/15/11 |
|
|
|
8,925.00 |
8,925.00 |
|
122,431.25 |
568,529,898 |
0.22 |
5 |
08115/11 |
420,000 00 |
$140,000,00 |
4250% |
8,92500 |
148,925.00 |
42,000.00 |
|
|
|
|
02/15/12 |
|
|
|
5,95000 |
5.950.00 |
|
112,87500 |
568,529,898 |
020 |
6 |
08/15/12 |
280,000 00 |
$140,000,00 |
4250% |
5,950.00 |
145,950.00 |
42,000.00 |
|
|
|
|
02/15/13 |
|
|
|
2,975.00 |
2,975.00 |
|
106,925.00 |
568,529,898 |
0.19 |
7 |
08/15/13 |
140,000 00 |
$140,000.00 |
4250% |
2,975.00 |
142,975.00 |
42,000.00 |
|
|
|
|
|
|
---------- ----------- |
|
---------- |
------------ |
---------- ---------- |
------------ |
|
|
|
|
|
|
|
----------------------- |
|
|
|
|
|
TOTALS |
|
$1,000,000,00 |
|
$171,67639 $1,171,676.39 |
b300,000.00 |
b770,701.39 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| |
