Board of Selectmen Minutes
Holderness Select Board
Meeting Minutes
July 8, 2019
Select Board Members Present: Jill White, Chair, Sam Brickley, Peter Francesco and Kelly Schwaner
Others Present: Town Administrator- Michael Capone, Fire Chief Eleanor Mardin, Robert Epp, Will Crawford, Nate Fuller, Barbara Currier and Carol Felton.
Call to Order: The meeting was called to order at 5:00 PM in the first-floor conference room.
Payroll & Payables: Reviewed and discussed.
Consent Agenda Items and Correspondence Reviewed:
Pledge of Allegiance: At 5:32PM Ms. White led those present in the Pledge of Allegiance.
Approval and Signing of Payroll and Payable Checks: Mr. Francesco made a motion, with a second from Ms. Schwaner to approve the payroll and accounts payable manifests and to issue checks accordingly. The motion passed by a vote of 4-0.
Approval of the Public Meeting Minutes of June 24, 2019: Ms. Schwaner made a motion to approve the public meeting minutes of June 24, 2019, with a second from Mr. Francesco. The Board voted 4-0 in favor of the motion.
Consent Agenda/Signature File:
Abatement Response Map 246 Lot 012
Abatement Response Map 242 Lot 005 sub lots 001,002,003
Intent to cut Map 249 Lots 002 and 014
SAU #48 Assessment Schedule
In the absence of a response from the candidate of his desire to be reappointed, Ms. White asked that the Transportation Advisory Committee Appointment be removed from the consent agenda.
Mr. Francesco made a motion to approve the consent agenda, with a second from Mr. Brickley. The Board voted 4-0 in favor of the motion.
Mr. Francesco made a motion to reappoint Mr. Taylor as the community representative to the Lakes Region Commission Transportation Advisory Committee (TAC) should he express a desire to continue in that capacity. There was a second from Mr. Brickley. With no further discussion, the Board voted 4-0 in favor of the reappointment.
New Business: Review and Discussion of Well Bids – two bids were received for the public safety building well project. The bid from Thomas Well was $8,539.00. The bid from Gilford Well was $4,980.57. Gilford Well was the apparent low bidder. Mr. Brickley made a motion to have the bids reviewed by Chief Mardin and the Town Administrator for compliance with the bid specifications and to award the project to the bidder who best meets the needs as stated for the best price. Ms. Schwaner provided a second to the motion. There was no further discussion. The Board voted 4-0 in favor of the motion.
Old Business: Discretionary Barn Easement review – Ms. White noted that a package of information with regard to the structures under consideration and their current values had been supplied to the Applicant and the Board for review prior to the meeting. Ms. White asked Mr. Epp if he had any questions with regard to the information provided. Mr. Epp commented that the numbers appeared to be consistent with the property record cards.
Ms. White asked if any member of the public had any questions or comments with regard to the application. Barbara Currier and Carol Felton both spoke in favor of granting the discretionary easement noting the history of the structure.
The Town Administrator asked Mr. Epp if he had any questions with regard to the sample discretionary easement provided. Mr. Epp did not.
There being no further discussion on the matter, Mr. Francesco made a motion to approve the application and grant the discretionary preservation easement for the structures listed on the application in the amount of 75% of the assessed value as presented. There was a second from Mr. Brickley. There was no further discussion. The Board voted 4-0 in favor of the motion.
The Town Administrator noted that he would prepare a discretionary easement document for signature by both parties at the July 22 Board Meeting. He noted that the applicant will bear the cost of recording the document once it is properly executed. The Board thanked Mr. Epp for his submission. Mr. Epp invited the Board and members of the public to tour the buildings at their convenience.
Public Participation: Nate Fuller mentioned that he had seen some boat canopy structures on the lake in the vicinity of Perkins Lane and wanted to know if structures of that type were permitted by Town Ordinance.
Mr. Francesco mentioned that the regulation of any structures on/in the Lake was the responsibility of the State and any questions with regard to the canopies should be directed to Concord.
Town Administrator’s Report to the Select Board
July 8, 2019
Meetings: July 11, Health Trust, Moultonborough 9AM
July 16, Planning Board 6:30PM
1. Met with Mike Vignale of KV Partners last week. We toured both the area behind the post office and 832 US Route 3. Mike will prepare some draft plans with suggested options for the Board to consider. Expect to have them in time for the July 22 meeting.
2. Thanks to a generous donation of his time, Tom Stepp has located almost all of the pins for the Town property around the gazebo. The one remaining pin was cut flush with the parking lot and Tom has narrowed down its approximate location. We will poke around a bit and see if we can locate it. Might contact John Marsh for his assistance in locating the remaining pin if necessary.
3. We have been contacted by the auditors with a list of reports to supply and questionnaires to be completed as we begin the year end 2019 audit. Typically, the in house work is done in July and August, but I will keep you updated as the schedule develops.
4. I have attached a draft schedule for the 2019-2020 Budget Cycle. We can discuss the Boards availability with regard to the proposed schedule in advance of presenting it to the Budget Committee for their review and consideration. The Board reviewed the draft schedule and suggested some changes to the meeting dates. The Town Administrator will forward the draft to Ken Evans, Chair of the Budget Committee for his review and comment.
5. The Planning Board currently has no additional input into the Road Standards. I will prepare a draft copy for the Boards consideration. May have it completed in time for review and discussion at the July 22 meeting.
6. Kevin is working with vendors to get some pricing on repairing and repaving the curbing and sidewalks downtown. We have one quote to date for $38,466.20. Other vendors have suggested a different approach to paving the sidewalks. Kevin will be speaking with other vendors and further developing his specifications.
7. Our new highway employee, Cody Maynard, is on board effective July 1.
8. We need to formally approve the increase in the Police Department on call rate from $4.00/hour to $5.00/hour effective the first full pay period on July. Mr. Brickley made a motion to increase the Police Department on call rate from $4.00/hour to $5.00/hour effective the first full pay period on July. Mr. Francesco provided a second. There was no further discussion. The Board voted 4-0 in favor of the motion.
9. We have had a request from the LRPC to have us participate in a septic survey. The purpose of the survey is to research and collect data with regard to septic systems within a certain distance of the lakefront. The goal is to identify if there is septic loading, where it is coming from and how much loading is occurring. This information will help us to address the issue now, if needed, or in the future. Educational or outreach materials could then be provided to keep folks better informed on the issue. The Board discussed this topic further and felt participation in the survey was not necessary.
10. Representative Fellows would like to visit with the Board on July 22. The purpose of the meeting is to see if you have any questions about any specific legislation from the last session. She would also like to get your input with regard to SB306, a bill that establishes a board to hear appeals of decisions of municipal boards, committees and commissions regarding questions of housing and housing development. The idea is to provide a timelier and less expensive appeals process other than Superior Court. The concern is that it will lead to a flood of appeals because it is easier to appeal something. I will send you some information on the bill in advance of the meeting, but you can also look back through copies of the NHMA Legislative bulletin.
11. Received feedback from NHDOT with regard to the request to consider widening the section of route 175 between Hardhack Road and Owl Brook Road and installing a crosswalk at Owl Brook Road to assist students in getting to the Holderness Central School. NHDOT informed me that the Town would need to obtain rights of way from abutting property owners and do all of the work on the shoulders if they wanted the State to expand them when they resurface Route 175 next year. A crosswalk at the proposed location would require the installation of an overhead blinking light and an electronic flashing crosswalk sign similar to those installed at PSU. The Town would have to bear the expense for the purchase and installation. The Board discussed the topic and agreed that the cost would be prohibitive given the population served and doing both the widening of the road and the installation of the crosswalk would set an unsustainable precedent for doing the work along other roadways in Town.
12. Paving has been completed on East Holderness Road and McCrillis Hill Road.
13. In response to a resident’s email inquiry I have begun a preliminary review of the Planning, Zoning and permitting activity on the Pemigewassett Fish and Game club property. This information will be reviewed and developed as time permits. Town Counsel will be consulted for comment as necessary.
Board Member Reports: Ms. White mentioned that she will not be available for the August 5 meeting. The Town Administrator will confirm the availability of the other Board members to be certain there is a quorum for the meeting.
Non-Public Session: RSA 91A:3 (a)
At 6:43 PM, Mr. Francesco made a motion to go into non-public session under RSA 91A:3, II (a). The motion was seconded by Mr. Brickley. The motion was approved 4-0 by a roll call vote.
Ms. White -Yes, Mr. Brickley – Yes, Mr. Francesco – Yes, Ms. Schwaner -Yes
At 7:12 PM, Mr. Francesco made a motion to come out of non-public session and to seal the minutes of the non-public session stating that to not seal them would render the non-public session ineffective. The motion was seconded by Mr. Brickley. The motion was approved 4-0 by a roll call vote.
Ms. White -Yes, Mr. Brickley – Yes, Mr. Francesco – Yes, Ms. Schwaner -Yes
With no further business to come before the Board, Mr. Brickley moved, with a second from Mr. Francesco, to adjourn the meeting at 7:14PM. The Board voted 4-0 in favor of adjournment.
Respectfully submitted,
Michael R. Capone
Town Administrator