Board of Selectmen Minutes

Holderness Select Board

Meeting Minutes

August 5, 2019

Select Board Members Present:   Sam Brickley, Peter Francesco and Kelly Schwaner.  Mr. Brickley was designated as acting Chair for this meeting.  

Others Present: Town Administrator- Michael Capone

Call to Order: The meeting was called to order at 5:00 PM in the first-floor conference room.

Payroll & Payables:  Reviewed and discussed.

Consent Agenda Items and Correspondence Reviewed:

Approval and Signing of Payroll and Payable Checks:  Mr. Francesco made a motion, with a second from Ms. Schwaner to approve the payroll and accounts payable manifests and to issue checks accordingly. The motion passed by a vote of 3-0.

Approval of the Public Meeting Minutes of July 22, 2019 and the Non-Public minutes of July 8 and July 22:  Ms. Schwaner made a motion to approve the public meeting minutes of July 22, 2019 and the Non-Public minutes of July 8 and July 22 with a second from Mr. Francesco.  The Board voted 3-0 in favor of the motion.   

Consent Agenda/ Signature File:

Health Officer Appointment Form

Intent to Cut Map 220 Lot 004 and Map 222-003 ,004

Veterans Credit Map 241 Lot 117 and Map 101-006

Discretionary Preservation Easement Map 227 Lot 025 (if available)

The Discretionary Preservation Easement was not available so it was removed from the consent agenda.

Mr. Francesco made a motion to approve the consent agenda, with a second from Ms. Schwaner. The Board voted 3-0 in favor of the motion.

New Business:  None

Old Business:  None

Public Participation:  None

Town Administrator’s Report to the Select Board

August 5, 2019

Meetings:   Department Head, Monday, 8/5 at 11AM

1. Mike Vignale has provided some estimates for the parking expansion options on the Town owned land.  I have asked Kevin to review them and provide input on what work can be done by the Highway Crew.  We can review all of the material at the 8/19 meeting.

2.  Joe Sampson, the new principal of the Holderness Central School will be attending the 8/19 meeting to introduce himself to the Board.

3.  Have received some more detailed information with regard to the residency question for your consideration. Given that this has stimulated much discussion we will wait for the Full Board to be available prior to continuing our discussion.

4.  We have locked in our electric rate with First Point Power beginning in November of this year.  The one-year agreement is at a rate lower than our current rate with NHEC and will be protected from the usual rate increase that occurs during the winter months.

5.  The “online” campground that was operating on the Pemi River Heights property has ceased operation after receiving our Notice of Violation.   

6.  Representatives from PSU have put together the terms for a proposal for both The Holderness School as well as the Town of Holderness relative to the PSU owned lift station.  They feel it is a very reasonable proposal that will satisfy the needs of the parties involved. They reviewed the details/terms with me on Tuesday and are looking for feedback.  If the initial terms are agreeable then they will send the proposal to their legal team to craft a draft agreement for review.   I have attached a copy of the document for your review and have prepared a synopsis of the costs and questions going forward.  The Board members present briefly discussed the information provided and agreed it would be best considered by the entire Board.  They did mention that the Board should take the time necessary to review all of the information provided, consider any and all options available, review any additional legal documents provided by PSU and act in the best interests of the community.

7.  The Solar Array proposal submitted for the Holderness School will be going to the Planning Board for Site Plan Review on Tuesday, August 20.

8.  The fiscal year end audit is continuing.  We received a request from the auditors for specific financial data for them to review and test.  We expect they will be in the office later this month to do their in-house work.

9.  The Website conversion is in process.  We are reviewing the test site now and hope to have it online prior to the end of the month.

10.  The personnel policy draft should be available for review by September 1st.  

Board Member Reports: None

With no further business to come before the Board, Mr. Francesco moved, with a second from Ms. Schwaner, to adjourn the meeting at 6:20PM.  The Board voted 3-0 in favor of adjournment.

Respectfully submitted,

Michael R. Capone

Town Administrator